At Meylers we understand that tenants needs are very varied, we work tirelessly to place you in the right home with the right landlord. All deposits are protected in the appropriate Deposit Protection Scheme, all fees are set out in the guide below


Having identified a potentially suitable property, we will arrange a viewing. All viewings will be accompanied by a member of staff, who will be able to provide advice and answer any questions you may have.

Holding Fee

To secure your chosen property, a holding fee will be required in order for us to hold the property for you, subject to contract and satisfactory references. Assuming the rental proceeds, this fee will be deducted from the fees due before occupation. If the landlord or we decline your application, this fee will be refunded. If however you decide not to proceed for any reason, or if the tenancy fails to proceed due to incomplete or inaccurate information/references provided, the holding fee will not be refunded.
Holding fee: £250

Tenancy Application

Having decided on a property, you will need to complete an application form. An administration fee will also be payable at this time, which covers referencing and preparation of the tenancy agreement and any legal notices.
Administration fee: £175 per person

Please note that no portion of the administration fee will be refunded once your application for referencing has been processed. References we will take references on behalf of the landlord and will normally include your employer, or accountant if you are self-employed, and any current and former landlords. In addition a credit check may be undertaken. Where a tenant is unable to meet the required income or credit checks, a guarantor will be needed who must also undergo full reference checks and agree to underwrite any rent liabilities.
Guarantor fee: £175 per person

We will also require the following from you:

  • Photographic identification – either passport or new style driving license
  • Your bank details
  • Last three bank statements
  • Last three pay slips


A deposit is required prior to occupation. This is normally equal to 6 weeks rent. Where we are managing the property, this deposit will be paid to us and put required by law, into the registered approved Deposit Protection Scheme within 30 days of tenancy starting. They will inform you in writing once this has been done. The Landlord will take where we are not managing the property the tenancy deposit. The deposit is held to cover any breakages and damage over and above fair wear and tear, rent arrears or other tenant liabilities. Where we are managing the property, at the end of the tenancy if required by the landlord we will carry out an inventory check-out at the property in the presence of the tenant and assess any damages/dilapidation’s and deductions due. Once all parties have agreed these, the appropriate deposit will be returned to the tenant (or payee) . Please note that all dilapidation are covered first then all outstanding rent arrears.


Rents are quoted on a calendar month basis and are payable by standing order into a nominated bank account monthly in advance, with the first month’s rent due before taking occupation of the premises. Cleared funds must be available at least 48 hours prior to the tenancy start date.

In addition, unless otherwise stated the tenant is responsible for the payment of council tax, water rates, gas, electricity and telephone costs. As part of the administration fee we will take meter readings at check in and for managed properties, we will inform the utility providers of these and the new tenant names. However, it is important that you also contact the local council and utility companies to confirm your new account instructions.

Inventory, check-in and check-out

The inventory is a detailed list of the property and its contents. A schedule of conditions will be drawn up at the start of the tenancy by the landlord or agent , which will be agreed by both parties as you move in. This will be used at the end of your tenancy to check for any loss or damage.

The landlord is required to cover the cost of the inventory and check-in and the tenants will be required to cover the cost of check-out.

Check-out fee: From £95 depending on size of property and if furnished or unfurnished you will be advised accordingly.

Moving in

Once we have received the signed tenancy agreement, deposit and first months’ rent in advance, along with a completed standing order mandate, you are able to move in on the pre-defined tenancy start date. You will meet with the independent inventory clerk / landlord or agent at the property on move-in day, who will run through the inventory with you as part of the check-in process. The inventory will need to be accepted and signed, at which point you will be given keys to the property.

Payable with cleared funds at least 48 hours prior to the tenancy start date, either by bank transfer (Faster Payments), bankers draft or by cash over the counter at our nominated bank:

  • Deposit
  • First months’ rent (less holding fee)


Should you wish to stay in the property at the end of the agreed period, a charge will be made for the renewal of an Assured Shorthold Tenancy.
Other fees may be incurred by some tenants throughout the duration of the tenancy:
Renewal of tenancy £75.00
Amendments to the tenancy agreement: Late payment or failed standing order: £25
Change of or additional tenant: £175 (new application taken)
Failed appointments (e.g. inspections) Lost keys: £35
Additional non refundable deposit for pets: £150